Heathrow Airport

This is How Heathrow Airport Innovates

Editor’s note: We are excited to bring you a new series featuring insights from Heathrow Airport exclusively on New Airport Insider. Today’s post introduces Heathrow's internal process and upcoming ones will cover projects delivered by the innovation team. In this new series by Heathrow Airport’s IT Innovation team, we will share with you how we operate and provide context as to why Heathrow Airport Holdings (HAL) formed an Airport IT Innovation team. Also, introduce our mission, goals and detail processes and practices. The posts will be written by different members of the Innovation department and we will go into detail about some of the initiatives we have been working on.

Overview

Heathrow needs no introduction. It handles 73 million passengers per year and runs at 99% capacity across 2 runways. Our groups’ mission is to “make every journey better” to become a world class airport. To achieve this, we continually leverage new and innovative approaches to ensure our operation delivers exceptionally high levels of passenger experiences.

How It Started

Since we already delivered large-scale engineering projects, from building award-winning terminals to re-laying the runways, our planning and programme governance practices were already geared around delivery of large scale projects. And in 2012, our Chief Information Officer (CIO) Neil Clark made the decision to develop an innovation capability that would work closely with the business to understand and deliver solutions more effectively.

Starting with a small group of 3, the first challenge was to build support across the entire organisation. This was done through delivering smaller scale wins to build momentum and immediately demonstrate the team’s benefits.

Initially, the goals were to:

  • Drive effective business case development through trialling and testing initiatives to provide the evidence to prove the business benefit.
  • Engage with colleagues and partners and provide an environment to enable them to innovate
  • Bring “lean” and “art of the possible” thinking to all business challenges
  • Be able to identify, embrace and provide potential solutions based on new and emerging technologies

In the first months, we gave careful consideration as to how to create the “right” type of culture that allows innovation to succeed. As you would expect, Heathrow is geared towards managing risk and driving operational efficiencies. This is done with a successful Continuous Improvement programme, however it was clear more needed to be done to enable an innovation ethos.

The key to the team’s early success was creating an environment where the right levels of support were given, and in developing a culture where it was acceptable to try, and in some cases fail (as long as it was done quickly and with the learnings shared in a comfortable environment). So support from the senior team was garnered through forming an Innovation Steering Group (ISG), chaired by the CIO but also alongside exec members from Commercial, Operations and Communications teams.

The innovation team specifically focused on meeting business challenges and not simply adding shiny new pieces of technology. This was crucial for two reasons:

  1. We didn't want to simply push new technologies for the sake of it.
  2. By targeting business challenges, we ensured that if we successfully found innovative solutions, there was a greater chance that there would be support from the business for the operational development costs.

The Process

The process is formed around a classic funnel where challenges and ideas are collected on the left. Then by using a series of lightweight tools (shown at the bottom), the team is able to rapidly triage this large group in order to leave a subset that are then moved through the phases.

Heathrow Airport Innovation Process

Challenges are collected in a variety of ways, from entries to either our global innovation competition, or smaller challenges with people emailing us or suggesting ideas to us in our roles. By far the most successful way of collecting ideas has been through challenge-gathering sessions held by the team. These are 90 minute facilitated sessions, where we ask representatives from business units across Heathrow to tell us about their challenges. We ask questions like, “What keeps you awake at night?”, “What’s the first thing that comes to mind when you ask yourself ‘if I could only change that, this would be so much easier?” or “what missing piece of data would transform the ability to do your role?”.

Collect

Once challenges are collected, metrics are used to score and prioritise. To make scoring less biased, we ask colleagues from around the department and the wider business units to join in this process. Then we use a short Fibonacci sequence (0, 1, 2, 3, 5, 8, 13), which helps in emphasising positive outcomes, to score each challenge.

Shape and Amplify

If a challenge scores above a certain threshold, we assign a resource from the team to begin to “Shape and Amplify” by using some lightweight tools, for example a vision card. A vision card is a one-page document that collates information about the challenge (detailed description, success criteria, sponsor, champion, business benefit, etc.). This enables the Innovation Steering Group (ISG) to make an informed decision on whether to move the challenge forward to an innovation trial of some sort.

Prove

The “Proving” stage may take the form of a Proof of Concept (POC) trial, or a piece of detailed research. So the team takes whatever steps are necessary to deliver the insight required to proceed with a business case to full project funding.

Realise

This can mean developing an app, manufacturing a new device, borrowing technology or changing an existing process.  Whatever the trial or POC requires, the aim is to demonstrate a clear understanding of the measured benefits we'll achieve and the challenges we will face in implementing the technology.

Final Thought

In delivering Innovation in Heathrow, one key lesson learned has been the importance of providing a variety of approaches to engage with colleagues and partners. We try to make sure that everybody knows where and how they can come to us to talk about innovation. And we run technology showcases, deliver lectures, write papers, attend workshops.

Also, by starting with the goal of solving a real business challenge and creating new value through a product or service, we can instigate and engage in brilliant conversations.

Hopefully, you enjoyed this post. In upcoming posts, we will introduce to you some initiatives and the challenges delivered in the last few years.

Airport Survey

In collaboration with ADB Airfield Solutions, we are conducting a short online survey to identify top issues that concern airports and key priorities for 2015. The survey results will be published on both websites in May 2015 and all data collected will remain confidential. Will you take the survey?

A-CDM Get Together at Heathrow Airport

A-CDM, Airport CDM Left to right: Rodolphe Linais from Aéroports de Paris - A-CDM at Charles de Gaulle Airport / Ruud van Ooij from KLM - A-CDM* de-icing project at Schiphol Airport / Hans Kelder from KLM Ground Services - A-CDM* de-icing project at Schiphol Airport /  Timo Suorto from Finavia - A-CDM at Helsinki Airport / Antonio Nuzzo from ENAV - A-CDM at Roma Fiumicino Airport / Paul Wiegant from KLM - A-CDM* de-icing project at Schiphol Airport / Fabian Brühwiler from Zürich Airport - A-CDM at Zürich Airport / Kris De Bolle from Brussels Airport Company - A-CDM at Brussels Airport / Åsa Göransson from Swedavia - A-CDM* project at Stockholm Arlanda Airport / Steffen Günther-Schmitz from Fraport - A-CDM at Frankfurt Airport / Linda Gerritsen from Flughafen Düsseldorf - A-CDM at Düsseldorf Airport / Ronald Heyne from DFS - A-CDM at Düsseldorf Airport / John Crook from NATS - A-CDM at London Heathow Airport / Jenny Hossen from Heathrow Airport Ltd. - A-CDM at London Heathrow Airport.  *pre-implementation phase, or locally implemented

A-CDM at London Heathrow Airport

Winter Conditions Chat

Upon invitation by Heathrow Airport Ltd., the bulk of European A-CDM airports called at LHR on May 6th 2014 for a de-icing procedures meeting, kindly hosted by the UK's air navigation services provider NATS, in their sleek control tower building at Europe's busiest airport. In fact, we were only missing out on Norway's Oslo Gardermoen Airport, Spain's Madrid Barajas Airport out of the AENA network and Munich Airport, the latter being represented by Steffen and Linda, who also acted as governance members of 'ACDM Germany', the harmonization initiative of the German A-CDM airports.

A_CDM, Airport CDM

An Ounce of Practice is Worth a Ton of Theory

The purpose of the meeting was to benchmark our various aircraft de-icing procedures in place, or on the drawing board, and to share best practices on how to tackle this most challenging implementation step. Heathrow set the scene with a couple of impressive facts: a 90/10 ratio on-stand/remote de-icing, executed by approximately 67 de-icing trucks of a dazzling 8 de-icing companies... To be honest, the  knowledge that 90% of flights in Heathrow's massive departure sequence are de-iced at their parking stand and need to make the runway holding point before the de-icing fluid loses its effect gave me sweaty palms!

But all gets neatly policed by sharing the data on the progress of operations in a centralized common situational awareness tool, along the Eurocontrol defined de-icing milestones, or the 'z-times' as I like to call them (because practically every de-icing acronym holds the letter 'z'), providing vital information on planned and actual start and end of de-icing jobs. Which tool? Never mind, this meeting focused on procedures: who puts in which information at what time, and how to make this process as straightforward and transparent as possible. Remember Steve Jobs: 'You have to start with the customer experience and work back toward the technology - not the other way around'.

Common Sense

There has been lots of fuss and buzz about procedure harmonization and/or standardisation of A-CDM procedures. Mostly the lack of it, that is. Mainly legacy carriers tend to use this as an alibi for not engaging fully into collaborative decision making, and although not exactly intellectually honest, I cannot blame them entirely; the fear of being confronted with as many procedure and parameter deviations as there will be A-CDM airports is not unreal, and things could spin out of control when complex de-icing procedures come into play.

But as the discussion in Heathrow went along, I noticed a peculiar thing: instead of finding ourselves trapped in our own little logic -and boy, do we have a history with that, remembering the harmonization task force meetings at Eurocontrol...- a dose of common sense at each A-CDM airport individually led to new data exchange procedures (locally, and with the Network Manager) that grew 'organically' and ended up to be harmonized to quite a large extent, almost to our own surprise.

Not There Yet...

Ironically, European winter was exceptionally mild. Now that many of us put in a lot of hard work on brand new procedures, or wanted to fine tune earlier efforts like Frankfurt, there simply was no relevant weather for us to put our set-ups to the test. So, a bit of group therapy in Heathrow as well; it's comforting to know that you're not the only one that is anxiously looking out to next winter season...

Let's Take it from Here

I had the impression that, ever since the conclusion of the Eurocontrol harmonization task force meeting sequence last summer, we A-CDM airports were kind of waiting for the dust to settle. However, it's of utmost importance that we touch base regularly to discuss future developments and steer current operations, fill out the gaps and close the missing links. So, kudos for Jenny's team at Heathrow Airport Ltd. for taking the initiative to organize this get together. To be continued, I would say. In fact, by broadening the scope of the meeting to general implementation procedures, we could accomodate more airports in A-CDM start-up mode on their way to full implementation. After all there's no point in reinventing the wheel, is there?

Editor's Note Do you want to underwrite a post like this? Contact the editor at hello[at]dcdesigntech.com

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